Peninsula|Woodside|94062
The Lily Family
POSITION: Household Manager
SCHEDULE: Monday-Friday, flexible schedule, 20–40 hours per week
LOCATION: Woodside, CA.
SALARY: $50-$60 DOE + Guaranteed Hours + PTO Package
IDEAL START DATE: December 2026/January 2027
Qualifying: Systems thinking, independent ownership, and strong household management experience.
THEIR GENUINE NANNY
Meet Our Lily Family!
ABOUT THE FAMILY
A wonderful Woodside family is seeking an exceptional Family Assistant / Household Manager who loves creating order, finding solutions, and making life run more smoothly behind the scenes.
This is an exciting opportunity for someone who is a natural at leadership, enjoys creating efficient systems, and takes genuine pride in managing the many moving parts of a busy household.
The family is looking for more than someone who can not only complete a checklist but create it! They want a trusted professional who sees the bigger picture, anticipates needs, and confidently takes ownership of projects from start to finish.
With an upcoming home construction project and a variety of household operations to oversee, there is plenty of opportunity for someone who enjoys both hands-on organization and higher-level household management.
The family is flexible on scheduling and open to shaping the position around the right person's experience, strengths, and availability.
THEIR IDEAL FIT
The ideal candidate is a natural problem solver who thrives on organization, efficiency, and creating thoughtful systems. You are someone who notices when something needs attention, figures out the best way to address it, and sees it through without needing constant direction.
You enjoy using technology to make life easier and are comfortable exploring tools like Notion, AI, and digital organizational platforms to streamline household operations.
You are confident taking the lead, comfortable coordinating with household staff and vendors, and have a practical, can-do approach to your work.
Just as importantly, you are a clear and respectful communicator who is approachable, nonjudgmental, and comfortable working with a family that appreciates direct communication and accountability.
Above all, you genuinely enjoy taking things off someone's plate and making their day-to-day life easier.
HOUSEHOLD MANAGEMENT DUTIES
Oversee daily household operations, ensuring the home remains organized, functional, and running smoothly.
Coordinate with and supervise the full-time housekeeper, helping maintain consistent standards and room reset routines.
Identify maintenance needs, coordinate repairs, schedule vendors, and oversee projects through completion.
Serve as an on-site point person for an upcoming home construction project, helping coordinate logistics and communication.
Manage seasonal household transitions, including preparing and organizing spaces such as the mudroom.
Coordinate household errands, dry cleaning, tailoring, and other day-to-day needs.
Proactively identify opportunities to improve household operations.
FAMILY ASSISTANT & ADMINISTRATIVE DUTIES
Manage household calendars, important deadlines, and administrative details.
Assist with household bill tracking and organization.
Coordinate passport renewals and other important family documentation.
Help plan and organize birthday parties, family celebrations, and special events.
Establish reliable systems for tracking medication refills, EpiPen expiration dates, vaccination appointments, and other time-sensitive family needs.
Oversee toy rotation and household organization projects.
Track ongoing projects and ensure nothing falls through the cracks.
SYSTEMS & PROJECT MANAGEMENT
Create, implement, and maintain efficient household systems and workflows.
Use technology, including Notion, AI, and other digital tools, to simplify recurring responsibilities.
Identify repetitive tasks and develop smarter, more sustainable processes.
Maintain organized records, checklists, and household reference information.
Take initiative on projects, communicate progress, and independently drive tasks through completion.
QUALIFICATIONS
Prior experience as a Family Assistant, House Manager, Estate Manager, Executive Personal Assistant, or in a comparable role.
Exceptional organizational skills and strong attention to detail.
Demonstrated ability to independently manage multiple projects and competing priorities.
Strong technology skills using digital organizational platforms. Experience with Notion and AI tools is highly valued.
Experience coordinating household staff, vendors, and service providers.
Excellent communication skills with a professional, respectful, and collaborative approach.
Strong problem-solving abilities, sound judgment, and a proactive mindset.
Ability to maintain discretion, confidentiality, and appropriate professional boundaries.
Flexibility and willingness to adapt as the family's needs evolve.
To ensure the success of our nanny position, we have established the following requirements:
A minimum of 5 years of recent, professional house management experience.
Strong English communication skills, both verbal and written.
Impressive references from past employers, demonstrating reliability and professionalism.
Willingness to undergo two background checks prior to employment.
Valid U.S. citizenship or work authorization.
Possession of a valid driver's license with a clean driving record.
Current vaccinations, including flu, Tdap, and proof of Covid-19 vaccination and boosters.